Wrike vs Trello
Learn more about your options and pick the best tool for your team.
Unsure whether you should use Wrike or Trello? You've come to the right place.
If you are comparing project management tools and have narrowed it down to Wrike and Trello, you are not alone. Both tools have a decade-long track record and are trusted by organizations of various sizes, from startups to enterprises.
But what's the difference between them? How can you decide which tool would be a better fit for your business? Let's take a closer look at Wrike and Trello and examine their strengths and weaknesses.
Wrike and Trello compared
The main difference between Wrike and Trello is the level of complexity. Wrike is a robust solution suitable for complex projects with intricate workflows and reporting needs. It's favored by larger teams and enterprises requiring a more comprehensive project management tool. On the other hand, the design of Trello is simpler and more playful. It's well-suited for smaller teams or projects with straightforward requirements.
Let's dive deeper into what Trello and Wrike have to offer and also have a look at other alternatives you may want to consider.
Wrike
Pricing: Free, advanced features starting from $9.80/user/month
Rating on Capterra: 4.3/5
Compared to Trello, Wrike is a more advanced project management tool. It's an enterprise-grade productivity system with a powerful and extensive feature set.
Wrike offers several different methods of tracking projects, including a timeline view that allows team members to see all assigned projects, including task dependencies. It also enables managers to monitor their team's progress and generate project reports.
But while Wrike surpasses Trello in terms of feature count, it requires training and isn't plug-and-play.
Why you might prefer Wrike over Trello:
Wrike is more scalable and better optimized for larger teams.
Wrike offers advanced Gantt charts in place of Trello's relatively simple timeline view.
Wrike offers built-in time tracking, whereas Trello requires integrations with tools like Everhour and Harvest.
Wrike comes with a more extensive feature set, while Trello heavily relies on Power-Ups.
Looking for more tools similar to Wrike? Check out this list of Wrike alternatives.
What users say about Wrike:
"As a manager, Wrike has been a struggle worth having. While my comfort level was to use a simpler yet more open tool like Trello, the complexity and number of our marketing campaigns/projects/events led me toward a more full-featured solution. Wrike excels at what it sets out to do: manage projects. It is flexible, powerful, and full-featured enough to adapt to virtually any use case, keeping teams on the same page and on-task."
Trello
Pricing: Free, advanced features starting from $10/user/month
Rating on Capterra: 4.5/5
If Wrike seems overly complex, Trello is an excellent alternative. As a straightforward Kanban board tool, Trello suits smaller teams and simpler projects.
While Trello may lack Wrike's features, it compensates with a lower learning curve. Getting started takes minutes, and even non-technical users adapt easily.
Why you might prefer Trello over Wrike:
Trello works out of the box and can be much easier to get started with.
The interface of Trello is easier to navigate and more intuitive, especially for new users.
Trello is simpler than Monday, with fewer distracting features, buttons, and menus.
Trello's selection of Power-Ups and integrations is more extensive than that of Monday.
Trello offers a more generous free plan with unlimited users (the free plan offered by Monday restricts you to just two team members).
What users say about Trello:
"Coming from Wrike, I love how you can create visual lists of what needs to get done. Each list is like a Post-it on the fridge with bullet lists of things to check off. It's super easy to move things around and reschedule and see what has been accomplished at a glance. Wrike was very expensive and had too many bells and whistles that were not needed for my team. The free version of Trello does exactly the same thing and for free."
Looking for more tools similar to Trello? Check out this list of Trello alternatives.
Other alternatives
It should be mentioned that your options are not limited to just Wrike and Trello. There are many other great project management apps that can serve you just as well.
For example, if you are looking for a more user-friendly, lightweight, and fast solution, consider Nuclino. Simple by design, Nuclino keeps customization options to a minimum and instead focuses on getting the essentials just right. Setting it up takes less than a minute, and there's virtually no learning curve.
Like Wrike and Trello, Nuclino supports various workflow visualizations, such as a Kanban board, a hierarchical list, a table, and a mindmap-style graph.
Every task item is a standalone long-form document that can be collaborated on in real time. You can include notes, create to-do lists with due dates and reminders, embed files, and more, maintaining the context of every task and recording important decisions. Feedback loops happen directly in Nuclino through comments and mentions.
The flexibility of Nuclino makes it a great tool not only for managing your projects, but also for collaborative note-taking, creating internal documentation, building your knowledge base, and more. It's a unified workspace where you can bring all your team's knowledge, docs, and projects together in one place.
Wrike vs Trello: So which is better?
In essence, the choice between Wrike and Trello boils down to the scale and complexity of your projects. Opt for Wrike if you need a more feature-rich solution for intricate projects, and lean towards Trello if you prefer a straightforward, visual tool for simpler workflows.
On the other hand, if you like the idea of bringing your projects and documentation together within one lightweight and minimal tool, consider Nuclino.
Ultimately, it boils down to which tool aligns more closely with your team's workflow and objectives, ensuring that your project management efforts remain efficient and effective. In any case, we recommend giving all three tools a try and evaluating them together with your team.
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